Position Description: ADMIN. MANAGER

Situated:  This position will Freshstop Centurion, Gauteng (note: it will not be office-based) and will report directly to the Regional Admin Manager.


Summary of Responsibilities:

The admin manager will be responsible for training admin clerks in newly converted Freshstop stores, and assisting these stores with capturing GRV’s and setting promotions on NAMOS, prior to opening. When not opening new stores, admin audits are to be conducted for all stores, and training provided where necessary, based on problem identification. This will include visiting outlying stores, which may necessitate sleeping out. The Admin Tracker is to be reviewed weekly and corrective action is taken. Deadlines are to be strictly adhered to, and relevant feedback must be provided to the line manager on an ongoing basis.

Minimum Qualifications/Skills Needed:

  • Grade 12
  • Prior working experience of NAMOS POS and/or Symphonix, OR any prior admin management experience in supermarket/convenience retail POS and/or Back Office Admin Systems will be advantageous
  • Microsoft Office, specifically Excel and Outlook
  • At least 5 – 8 Years working experience in an Admin Manager capacity in a Franchised FMCG Supermarket Retail/Wholesale Industry environment
  •       Prior Experience of Regional Admin Management in a food retail environment and/or franchise environment will be advantageous

Key Responsibilities:

  • Identification of problems on the Profit Report
  • Identification of problems on the Admin Tracker
  • Weekly and monthly reporting to Line Manager
  • Training of applicable store staff with regards to Symphonix back office admin system as well as basic NAMOS training
  • Initiation of stock take procedures for new stores
  • Capturing goods received and credits
  • Capturing of waste and transfer sheets
  • Review End of Day sales reports
  • Recipe management in conjunction with Food Specialists
  • Identification of problems on Symphonix at a store level
  • Correction of problems and training to correct future occurrences
  • Ad hoc projects or focus areas as determined by management, e.g. a drive to correct recipes at a store level
  • Electronic audits to be completed at store level – the minimum weekly expectation to be met
  • Communication with IT department on behalf of stores (as a last resort)


Person Spec:

  • Go-getter attitude, self-reliant and self-motivating
  • Good communication skills
  • Self-disciplined – minimum supervision required
  • Must be willing to travel, and sleep out on occasion
  • Must have a valid drivers license and own transport
  • Must be willing to work flexible retail hours, i.e. some Saturdays/Sundays/Public holidays


Send CV’s to jhbreception@fvc.co.za

Note: If you have not heard from us with regards to your application it has unfortunately been unsuccessful.